Conferences: Frequently Asked Questions

Q: How can we contact you to learn more?

Please use our Information Form, or we can be reached the following ways:

Phone: 610-648-3209
Fax: 610-725-5317

Mailing Address: Conference Planning Services
Penn State Great Valley Conference Center
30 E. Swedesford Road
Malvern, PA 19355

Q: How can I schedule a tour?

A: To schedule a tour, click here.

Q: Are guest rooms and restaurants available?

A: Several hotels and restaurants are within walking distance of the Conference Center . To see a list of hotels, click here.  Several hotels and restaurants are near campus. To see a list of hotels, click here. Ask for the Penn State special rate. Free shuttle service provided by most nearby hotels to Conference Center. Catering is is optional and provided by one of our local outstanding caterers.

Q: How accessible is Great Valley to the airport and to major roads?

A: Philadelphia International Airport to Penn State Great Valley is 33 miles (approximately 45 minutes). For directions, click here.

Q: Is limousine service available?

A: Yes, for information on transportation and limousine service, click here.

Q: If there is severe weather conditions, how are clients notified?

A: A Conference staff member will phone you directly. During most weather conditions, the Conference Center will be open and staff will be on-site to support conference activity. Weather alerts affecting our regular hours are posted on our home page. Click here for weather alert information or call our emergency closing information telephone line: 610-648-3399.

Q: Is parking available?

A: Yes, there is ample free parking and handicap parking adjacent to both buildings.

Q : How early can we arrive to set up?

A: You can arrive as early as 7:00 a.m. to set up. Special arrangements can be made if you need to arrive earlier.

Q: Is the Conference Center open on weekends?

A: We are happy to make arrangements for weekend conferences for large groups. Please call with specifics.

Q: Are there restrictions as to the type of events that can be held at your Conference Center?

A: Penn State Great Valley is an educational institution, and all activities held on our campus must be educational in nature.

Q: Is overnight storage available?

A: Yes, but not in the classrooms. We have separate storage facilities.

Q: Is AV equipment available to rent?

A: Yes, although you may bring your own. For a complete list of available equipment, click here.

Q: Can important messages be delivered to the classroom?

A: Yes. A conference assistant will deliver urgent messages directly to the attendee.

Q: Is there a charge for cancellation?

A: For "day-of" cancellations or "no shows," the client will be billed $150.